Revolutionize Your Email Game: Learn How to Send HTML Emails from Outlook with Real-life Code Examples

Table of content

  1. Introduction
  2. Why send HTML emails?
  3. Understanding the basics of HTML formatting
  4. Creating an HTML email template in Outlook
  5. Adding images and hyperlinks to your HTML email
  6. Sending your HTML email from Outlook
  7. Real-life code examples and best practices
  8. Conclusion


Have you ever received an email that looked like a plain, unformatted text document? Or perhaps an email that had formatting but lacked visual appeal? If so, you know how important it is to send HTML emails that look professional and eye-catching. Fortunately, you don't need to be a programming expert to achieve this level of sophistication in your emails. With a few basic coding skills, you can revolutionize your email game and make your messages stand out from the crowd.

Historically, HTML emails were a game-changer, providing a level of flexibility and visual appeal that plain text emails could never match. With the rise of smartphones and other mobile devices, HTML emails have become even more important, as they can be optimized for mobile viewing and provide a seamless user experience. But many people still shy away from using HTML in their emails, assuming that it requires a lot of technical expertise or specialized tools. The truth is, anyone can learn to send HTML emails, and it's easier than you might think.

In this article, we'll walk you through the basics of programming HTML emails, starting with an overview of the syntax and structure of HTML code, and moving on to more advanced topics like CSS styling and responsive design. We'll provide real-life code examples and explain the practical applications of each concept, so you can see how HTML emails can benefit your business or personal communications. By the end of this article, you'll have the skills you need to revolutionize your email game and send messages that stand out in a crowded inbox.

Why send HTML emails?

Sending HTML emails can revolutionize the way you communicate with your clients and customers. HTML emails are dynamic and visually appealing, with the ability to incorporate images, videos, and clickable links. They can also be personalized with the recipient's name or other data, increasing the chances of engagement and making a strong impression.

HTML emails have come a long way since the early days of email marketing. In the past, plain text emails were the norm, with limited formatting options and a simple structure. However, as technology has advanced, so has the capability to create and send HTML emails. Today, HTML emails are the standard for marketing campaigns, newsletters, and other outreach efforts.

By utilizing HTML in your email campaigns, you can create a professional and polished look that will set you apart from competitors, and increase engagement from your audience. HTML code is easy to learn, and with a little practice, you can personalize your emails, compose eye-catching graphics, and track user behavior with ease.

In this article, we will teach you how to send HTML emails from Outlook using real-life code examples that will demonstrate the power and versatility of HTML email templates. Whether you're a beginner or an experienced marketer, this guide will help you revolutionize your email game and take your communication efforts to the next level.

Understanding the basics of HTML formatting

If you're new to the world of HTML formatting, it can be a bit intimidating at first. But don't worry, it's not as complicated as it may seem! Understanding the basics of HTML is essential when it comes to designing and sending professional-looking emails.

HTML stands for Hypertext Markup Language, and it's the code that's used to create web pages. In simple terms, HTML helps you structure text, images, and links on a page. It uses specific tags to indicate what each element is, such as headings, paragraphs, and images.

To start, you'll need a basic understanding of HTML tags. These are enclosed in angle brackets (< >) and come in pairs, one opening tag and one closing tag. For example,

is the opening tag for a heading, and

is the closing tag. All text that falls between those tags will be formatted as a heading.

You can also add attributes to HTML tags, to give them additional properties. For instance, you can add the "src" attribute to an image tag to specify the URL of the image you want to use: An example image. In this case, the "alt" attribute provides a description of the image, which is useful for visually impaired people who use screen readers to access web content.

HTML can be used to format text in many different ways, such as changing the font size or color, adding links, and creating bullet points. Once you're comfortable with the basics, you can start experimenting with more complex HTML formatting, such as tables, forms, and CSS styles.

Overall, is an essential skill for anyone who wants to send professional-looking emails. With a little practice, you'll be well on your way to revolutionizing your email game!

Creating an HTML email template in Outlook

can seem like a daunting task, especially for those who are new to programming. However, with a few basic steps, you can easily create a visually appealing email template that can help you stand out from the crowd.

First, you'll need to open Outlook and select "New Email." Next, click the "Options" tab and then "HTML" to ensure that you're creating an HTML email template. You'll also want to select a font and color scheme that matches your brand's style guide.

Once you've set the basic structure of your email, you can start adding in more advanced design elements using HTML coding. This might include adding images, changing the layout of your text, or even embedding videos or social media widgets.

One helpful tip is to use a pre-made HTML email template as a starting point. These templates are available for free online and can save you a lot of time and effort compared to coding an email template from scratch.

By , you'll not only be able to make a visually impressive impression on your recipients, but also gain valuable skills in programming and design that can serve you well in many other areas of your personal and professional life.

can enhance the overall design and functionality of your message. With HTML coding, you can easily include graphics, logos or icons, and clickable buttons that will direct your readers to other web pages or resources.

To embed an image into your email, you’ll first need to upload it to an online image hosting site, such as Imgur or Photobucket. Then, insert the image URL into the HTML code, specifying the image dimensions and alt text for accessibility. You can also add a hyperlink to an image by wrapping the img tag with an anchor tag, and specifying the link URL within the href attribute.

Creating hyperlinks in your HTML email is pretty simple, too. Start by identifying the text or image that you want to hyperlink. Then, wrap that with an anchor tag and specify the link URL within the href attribute. You can also include title text to display a tooltip when the user hovers over the link.

By using these techniques, you can create stunning and interactive emails that engage your audience and boost your click-through rates. However, be careful not to overload your message with too many images or links, as this can cause slow loading times and may even trigger spam filters. Keep your email design simple and professional, and focus on delivering quality content that resonates with your subscribers.

Sending your HTML email from Outlook

Sending HTML emails from Outlook is a fantastic way to enhance the visual appeal of your email communication. With HTML, you can incorporate images, graphics, custom fonts, and animations, among other things, to make your message stand out.

To get started with , you'll need to first learn some basics of HTML coding. HTML stands for Hypertext Markup Language and is the standard language used for creating web pages. It's a set of tags and attributes used to define the structure and content of a web page.

To create an HTML email, you'll need to start with a basic HTML template that includes the necessary tags and attributes for formatting your email. You can find many pre-built HTML email templates online that you can customize to suit your specific needs.

One way to send your HTML email from Outlook is to create a new mail message and then copy and paste the HTML code directly into the message body. However, this method has some limitations, such as the inability to include external images in the email.

A more robust approach is to create an HTML file and then attach it to your email message. This method allows you to include external images, style sheets, and other resources that are referenced in your HTML code.

is an excellent way to add a professional touch to your email communication. By taking the time to learn some HTML coding basics and using the right tools and techniques, you can revolutionize your email game and stand out from the crowd!

Real-life code examples and best practices

If you're new to programming, real-life code examples can be daunting. But fear not! We're here to break it down for you.

First off, it's important to understand that programming is the language of the digital world. From websites to mobile apps, everything that runs on your electronic devices is built on code.

So why are real-life code examples so important? They offer practical applications of the concepts you're learning. Seeing how code is used in real-world scenarios helps you understand its purpose and value.

When it comes to sending HTML emails from Outlook, knowing how to code can make all the difference in creating professional-looking emails. Best practices for HTML emails include keeping the code simple and avoiding overly complicated designs, as these can cause formatting issues for some email clients.

To get started with real-life code examples, try following along with tutorials or practicing on your own. It may seem overwhelming at first, but with practice, you'll gain confidence in your programming skills.

Remember, programming is a valuable tool in today's digital world, and learning it can open doors to new career opportunities and personal projects. So take a deep breath, dive in, and be patient with yourself. You've got this!


In , learning how to send HTML emails from Outlook can revolutionize both your personal and professional communication. By using code to enhance the design and functionality of your messages, you can create more visually appealing and effective emails.

It may seem intimidating to learn how to code, but with practice and dedication, anyone can become proficient in this skill. Starting with small projects and building up to more complex ones can help to develop your understanding and confidence in programming.

Whether you're sending a newsletter to your subscribers or communicating important information to your colleagues, incorporating HTML into your emails can make a significant difference. With the use of tables, images, and various formatting options, you can create messages that are both informative and engaging.

In today's digital age, programming is becoming an increasingly valuable skill to have. By taking the time to learn how to code, you can open up new opportunities and improve your communication abilities. So go ahead and start experimenting with HTML coding in your emails – you may be surprised by the results!

As an experienced software engineer, I have a strong background in the financial services industry. Throughout my career, I have honed my skills in a variety of areas, including public speaking, HTML, JavaScript, leadership, and React.js. My passion for software engineering stems from a desire to create innovative solutions that make a positive impact on the world. I hold a Bachelor of Technology in IT from Sri Ramakrishna Engineering College, which has provided me with a solid foundation in software engineering principles and practices. I am constantly seeking to expand my knowledge and stay up-to-date with the latest technologies in the field. In addition to my technical skills, I am a skilled public speaker and have a talent for presenting complex ideas in a clear and engaging manner. I believe that effective communication is essential to successful software engineering, and I strive to maintain open lines of communication with my team and clients.
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